Leads can go cold while you’re at a showing, and CRM notes often pile up after hours. A capable real estate virtual assistant can take recurring administrative work off your plate.
I compared 10 services for real estate knowledge, oversight, contract terms, pricing transparency, and security practices. Wing Assistant is my top pick for most solo agents and small teams, although other services may better suit specific budgets or language needs.
Key Takeaways
- Wing Assistant is my best overall pick for dedicated support, real estate task coverage, and included account oversight. Plans are $1,099 part-time and $1,599 full-time.
- MyOutDesk suits compliance-conscious teams seeking full-time coverage and clearly stated security practices.
- Virtual Latinos stands out for bilingual support and strong overlap with U.S. time zones.
- Virtudesk publishes hourly rates from $9.55, though a $450 setup fee and three-month minimum apply.
- TaskBullet offers the lightest commitment through prepaid hours, rollover, and no long-term contract.
How I tested these real estate VA services
Real estate knowledge. I favored providers that explicitly cover MLS, transaction coordination, lead follow-up, and CRM work.
Pricing transparency. Published pricing scored higher than quote-only models. Because rates change, confirm current totals directly with each provider.
Oversight and continuity. I looked for a clear point of contact, structured onboarding, and a process for addressing fit problems.
Security and terms. I considered stated security standards, setup fees, commitments, and cancellation terms using provider-published information.
1. Wing Assistant
Wing Assistant pros
- Dedicated real estate VA working inside Follow Up Boss, Zillow, Calendly and Salesforce for lead follow-up, MLS updates, showing coordination and CRM upkeep
- Deadline tracking for recurring transaction tasks
- Customer success manager included
- Workspace App for tasks and handoffs
- Published part-time and full-time plans
- ISO 27001 compliant and SOC 2 certified, with data encrypted in transit and at rest, logged authenticated access, NDAs and role-based controls
- Assistant matched within 48 hours
- Free replacement and supervision by Wing Team Captains, with no long-term contract
Wing Assistant cons
- Costs more than hiring through a basic freelancer marketplace
- Requires an onboarding call
- The Workspace App adds another tool to learn
My experience evaluating Wing Assistant
Wing describes the role in practical real estate terms. Its scope focuses on leads, listings, showings, CRM hygiene, and deadlines rather than vague administrative support.
The scope covers lead follow-up, MLS updates, showings and CRM hygiene under a single dedicated real estate virtual assistant, with a CSM and replacement cover behind it. That customer success manager also gives agents a contact for questions and escalation.
Wing’s stated security practices are another positive when an assistant may handle contact data or transaction files. These claims come from Wing, so brokerages should still conduct their own review.
Wing publishes a 48-hour matching commitment but no response-time guarantee once the assistant is in place. Set turnaround expectations and priorities during onboarding.
Wing Assistant pricing
Wing publishes both plans on the real estate page. Part-time is $1,099 a month for 80 hours, full-time is $1,599 for 160 hours. Both include a dedicated real estate assistant, free replacement, a customer success manager, quality supervision and the Workspace App. Part-time restricts you to designated time slots with a 10 GB storage cap, while full-time covers any hours you choose with unlimited sharing.
2. MyOutDesk
MyOutDesk pros
- Real estate admin, ISA, and transaction coordination roles
- States that its operations are SOC 2 audited and HIPAA-verified
- Dedicated full-time model with replacement support
MyOutDesk cons
- Full-time placements are a poor fit for light workloads
- Entry point near $1,988 a month, well above the managed monthly alternatives here
My experience evaluating MyOutDesk
MyOutDesk is worth considering when a team has outgrown occasional help. Its stated compliance practices give brokerages useful material for a security review. A scoping call is still necessary to confirm the role and current terms.
MyOutDesk pricing
MyOutDesk lists full-time managed outsourcing from $1,988 per month for 40 hours a week month-to-month, dropping to $1,848 on a six-month commitment and $1,788 on a twelve-month term, with specialist roles from $2,500.
3. Virtual Latinos
Virtual Latinos pros
- Bilingual Spanish and English talent
- Strong overlap with U.S. time zones
- Published rates organized by experience
Virtual Latinos cons
- You manage the assistant day to day
- Training is less real-estate-specific than specialist providers
My experience evaluating Virtual Latinos
This service becomes especially relevant when a meaningful share of your clients speaks Spanish. Experience-based tiers make initial budgeting easier. However, agents should allow time for training and ongoing management, which is easier when your own home office setup supports focused calls rather than fighting you on every one.
Virtual Latinos pricing
Virtual Latinos publishes monthly bands running roughly $1,600 to $4,400 depending on the assistant’s experience level. Confirm which tier a quote sits in and what the fee includes.
4. Virtudesk
Virtudesk pros
- Public hourly rates
- Real estate admin, transaction, prospecting, and marketing roles
- Part-time options
Virtudesk cons
- $450 setup fee
- Three-month minimum commitment
My experience evaluating Virtudesk
Hourly pricing makes comparison straightforward. The setup fee and commitment make it less suitable for a short trial.
Virtudesk pricing
Virtudesk publishes hourly rates from $9.55 to $12.35 depending on role, which puts full-time coverage around $1,500 to $2,100 a month. A $450 setup fee and a three-month minimum apply on top.
5. REVA Global
REVA Global pros
- Four-week real estate training program
- Admin, marketing, calling, and transaction roles
- Property management support
REVA Global cons
- No public pricing
- Calling-focused roles will not suit every team
My experience evaluating REVA Global
The formal training program is the main draw. Its transaction and property management coverage also differentiates it from general VA firms.
REVA Global pricing
REVA Global does not publish standard rates. Pricing is provided after a strategy call.
6. Sphere Rocket VA
Sphere Rocket VA pros
- Direct-hire and managed tracks
- Pre-vetted candidates
- Onboarding consultation
Sphere Rocket VA cons
- Direct-hire clients handle payroll and compliance
- Less supervision on the lower-cost track
My experience evaluating Sphere Rocket VA
This model suits agents who are comfortable managing an assistant. The two tracks let teams choose between control and added oversight.
Sphere Rocket VA pricing
Sphere Rocket publishes different pricing structures for direct-hire and managed service. Verify current totals and employer responsibilities.
7. Cyberbacker
Cyberbacker pros
- Defined real estate roles
- Lead, database, CRM, admin, and marketing support
- Clear industry focus
Cyberbacker cons
- No public pricing
- Sales-led scoping process
My experience evaluating Cyberbacker
The role menu helps agents define what they are hiring. Database and CRM support are prominent, but pricing requires a discovery conversation.
Cyberbacker pricing
Cyberbacker does not publish standard prices. Expect a custom quote after discussing the role.
8. ClearDesk
ClearDesk pros
- Public full-time pricing
- No setup fee or long-term contract
- Vetting and replacement support
ClearDesk cons
- At $2,500 a month, the highest entry point on this list
- No part-time entry point
My experience evaluating ClearDesk
The flexible contract terms reduce hiring risk. ClearDesk makes more sense for teams with enough work to use full-time coverage consistently.
ClearDesk pricing
ClearDesk lists full-time coverage from $2,500 per month for 180 hours, which works out near $13.88 an hour. Commitment discounts bring that to roughly $2,250 at six months and $1,950 at twelve. There are no setup fees and no required contract, though unused hours do not roll over and extra hours bill at $20.
9. TaskBullet
TaskBullet pros
- Prepaid buckets of hours
- No contract or setup fee
- Useful for short projects
TaskBullet cons
- Not a real estate specialist
- Unused hours expire after 90 days
My experience evaluating TaskBullet
TaskBullet offers a low-commitment way to test delegation. It fits project work better than long-term ownership of a CRM or transaction process.
TaskBullet pricing
TaskBullet prices its bucket model from $10.50 an hour for Philippines-based assistants and $27 for US-based, with no contract or setup fee. Unused hours roll forward for 90 days, and every bucket includes a US-based account manager.
10. ShoreAgents
ShoreAgents pros
- Real estate and property management focus
- Candidate-matching process
- Office-based support for larger teams
ShoreAgents cons
- No public price table
- Better suited to teams than solo agents
My experience evaluating ShoreAgents
ShoreAgents has the structure for building an offshore back office. Its team-oriented model may be heavier than a solo agent needs.
ShoreAgents pricing
ShoreAgents provides quote-based pricing through its quote tool. Ask for a detailed breakdown of staffing and management costs.
Conclusion
Wing Assistant is my top pick for most solo agents and small residential teams. It is the only provider here publishing both a part-time and a full-time monthly rate, and at $1,099 and $1,599 it undercuts every other managed monthly plan on this list. The real estate task scope, customer success manager and stated security practices give those prices a clear framework behind them.
Virtual Latinos is a practical runner-up for bilingual coverage, while Virtudesk suits agents who prefer hourly pricing. TaskBullet is better for occasional projects, and REVA Global is worth considering when formal real estate training matters.
Before committing, define the role and test a repeatable workflow, such as one listing cycle. Confirm pricing, tool access, security requirements, and performance expectations in writing.
FAQ
Can a real estate virtual assistant do licensed work?
Usually not. Unlicensed assistants should handle permitted administrative and coordination tasks rather than negotiations or licensed advice. Check your state rules and brokerage policy.
How much do real estate VA services cost?
Published monthly rates run from $1,099 part-time and $1,599 full-time at the low end to $2,500 at the high end, with hourly models from around $9.55 before setup fees.
REVA Global, Sphere Rocket, Cyberbacker and ShoreAgents quote on request.
How long does onboarding usually take?
Timelines vary by provider and role. Ask about matching, training, system access, and the expected start date during your discovery call.
What tools will a real estate VA use?
Common tools include your CRM, MLS portal, calendar, and email. Wing assistants work inside Follow Up Boss, Zillow, Calendly and Salesforce, plus the Wing Workspace App.Confirm support for your specific systems in writing.
What if the assistant is not a good fit?
Some managed services provide replacement support. Review the provider’s process, timing, conditions, and any additional training costs before signing.
Is offshore or U.S.-based support better?
Neither is automatically better. Compare language needs, time-zone overlap, local knowledge, management requirements, and whether tasks are scheduled or asynchronous.
